Make a term set available to other site collections

Make a term set available to other site collections

After you create a term set on the authoring site collection, you have to make it available to publishing site collections. You can make a term set available to all site collections or to specific site collections.

To make a term set available to all site collections

1. Verify that the user account that performs this procedure is a member of the Owners SharePoint group on the authoring site that contains the catalog.
2. On the authoring site, on the Settings menu, click Site Settings.
3. On the Site Settings page, in the Site Administration section, click Term store management. If the user that performs this procedure is already a member of the Term Store Administrators group, you can skip to step 7.
4. In the Term Store Management Tool, verify that Managed Metadata Service is selected.
5. In the Term Store Administrator section, type one or more user names.
6. Click Save.
7. Right-click Managed Metadata Service, and then select New Group.
8. Type the name of the global term set that you want to create, and then press Enter.
9. Refresh the page.
10. Right-click the term set that you want to make available to all site collections, and then click Move Term Set.
11. In the Term Set Move dialog box, click the global term set that you want to move the term set to, and then click OK.
12. Refresh the page.

To make a term set available to specific site collections

1. Verify that the user account that performs this procedure is a member of the Owners SharePoint group on the authoring site that contains the catalog.
2. On the authoring site, on the Settings menu, click Site Settings.
3. On the Site Settings page, in the Site Administration section, click Term store management.
4. In the Term Store Management Tool, click the group that contains all term sets within the site collection.
5. In the Site Collection Access section, type the URLs of the site collections to which you want to make the term set available — for example, http://<site>/sites/products.
6. Click Save.